Workplace Coordinator

About Piwik PRO & Cookie Information
At Piwik PRO & Cookie Information (PP & CI), we’re building a privacy-first digital future. Our teams are located across Europe, and our culture thrives on collaboration, trust, and a strong sense of community. We’re looking for a highly organized and people-oriented Workplace Coordinator, based at the office in Wroclaw, to help us maintain and enhance a vibrant, safe, and well-functioning office environment across locations.

The Role
As Workplace Coordinator, you’ll be the go-to person for ensuring our physical spaces run smoothly and are aligned with our culture and operational needs. You’ll support day-to-day operations in the office, coordinate cross-location initiatives (including large events like our annual Integration Party), and contribute to workplace experience and sustainability efforts.

Key Responsibilities
Office & Facility Management

• Ensure our Wrocław and Copenhagen offices are welcoming, well-equipped, tidy and smoothly operating.
• Coordinate with vendors for cleaning, maintenance, catering, office supplies, and repairs.
• Handle office access and security systems in collaboration with IT and HR.
• Play a central role in planning and executing internal as well as cross organisation events.
• Manage workplace-related documentation (contracts, inventories, asset tracking).
• Support travel logistics, office moves, and new hire workspace setup.
• Collaborate with Finance and HR on budget tracking, invoices, onboarding & offboarding assistance.
• Ensure adherence to health, safety, and environmental standards at both office locations.
• Act as a cultural ambassador, helping to foster connection and well-being across distributed teams.
• Support the implementation of sustainable workplace initiatives (e.g. recycling programs, energy-saving setups).

To meet the challenges in the team, you need:

• 2+ years of experience in a workplace, office coordination, or administrative role.
• Strong organizational skills and ability to manage tasks across multiple locations.
• Positive, proactive, and service-minded with strong interpersonal communication skills.
• Comfortable using tools like Google Workspace, Slack, Jira.
• Fluent in Polish and English (minimum B2 level), both written and verbal.

It will be great if in addition you present:

• Strong logical sense and a natural ability to collaborate.
• Experience planning internal events or coordinating with external venues.
• Experience with corporate travel platforms.
• Knowledge of workplace sustainability practices.

What to expect after submitting your CV:

• Introductory interview (approx. 30 min) with recruiter.
• Job interview (approx. 1 hour) with the manager.
• Feedback.